Louisiana Voice

Whether driven by paranoia or some other motive, the Division of Administration (DOA) appears to have settled into a circle the wagons mentality in an apparent attempt to stymie two independent agencies from performing their duties in a timely fashion.

It has long been suspected that Gov. Bobby Jindal’s sycophants shielded him from the political realities by whispering in his ear the things he wanted to hear, i.e. that he is viable presidential timber, that he is adored and idolized by the great unwashed. His rigid practice of holding precious few press conferences—and those with his taking no questions—has only reinforced that perception.

But now comes something official, in writing, absent of deniability, which in its unmistakable implications, is as jaw-dropping as it is unprecedented. It also should make one wonder if anything was learned from 40 years of history.

An email memorandum dated Thursday, Jan. 16, was sent out by DOA to agency and department heads to the effect that any documents sought by the Legislative Auditor or the Legislative Fiscal Officer would be required to be in the form of formal requests for public records and routed through DOA.

That message, from the DOA Office of General Counsel, said that if anyone from the Legislative Fiscal Office or Legislative Auditor’s Office calls and requests documents, the requests are to be sent to the DOA legal counsel “and the request will be handled as a Public Records request.”

A second email was sent on Tuesday of this week, this one from the DOA Internal Audit Administrator.

That message noted that a number of audits were being conducted of DOA agencies and that all personnel should notify her of any audits that are initiated. “In addition, when responding to requests for information from auditors, please send the information through me before releasing the information to the auditors. Please make sure your staff is also aware that responses to audit requests for information must be submitted through me,” she said.

While perhaps not a fair comparison to the denial of records to the Judiciary Committee four decades ago—Jindal, after all, has not been accused of breaking any laws—it is nonetheless reminiscent, on a smaller scale, of events that pushed the presidency of Richard Nixon to the brink and, ultimately, over the edge in 1974.

So the Legislative Auditor’s office and the Legislative Fiscal Office will now be required to jump through hoops to obtain public records so they can do the job they are mandated by law to do.

Each member of the Legislative Audit Advisory Council was informed of the Jan. 16 memorandum but as of late Thursday, not one had responded to requests by LouisianaVoice for comments.

Those members include Rep. Hunter Greene (R-Baton Rouge), chairman; Sen. Edwin Murray, (D-New Orleans), vice-chairman; Sen. Robert Adley (R-Benton), Rep. Cameron Henry (R-Metairie), Rep. Dalton Honoré (D-Baton Rouge), Sen. Ben Nevers (D-Bogalusa), Rep. Clay Schexnayder (R-Gonzales), Sen. John Smith (R-Leesville), Rep. Ledricka Thierry (D-Opelousas), Sen. Mike Walsworth (R-West Monroe)

The Legislative Fiscal Office is an independent agency created by statute to provide factual and unbiased information to both the House of Representatives and the State Senate. The office provides assistance to individual legislators, committees of the Legislature and the entire Legislature. Often times, information is needed quickly to respond to requests from lawmakers and to compile fiscal notes on pending bills.

Specific information about the Legislative Fiscal Office can be found in the Louisiana Revised Statutes, RS 24:601 through 24:608.

The Legislative Auditor’s office performs financial audits of state agencies and universities on a routine basis. In addition, information technology (IT) auditors analyze computer systems of government agencies to ensure data integrity and security. http://senate.legis.louisiana.gov/Documents/Constitution/Article3.htm

Performance audits address specific objectives regarding economy, efficiency and effectiveness of programs, functions and activities of state agencies under Louisiana Revised Statutes 24:522 to provide the legislature with evaluation and audit of state agencies. Under R.S. 24:522, the Legislative Auditor’s office is mandated to audit each of the 20 executive branch departments over a seven-year period and, if necessary, to bring audit topics to the Legislative Audit Advisory Council for approval. Additionally, the Legislature may request a performance audit on a particular agency to address given issues or problems.

Investigative audits are conducted for the purpose of gathering evidence regarding fraudulent or abusive activity affecting governmental entities. Investigative audits are designed to detect and deter any misappropriation of public assets and to reduce future fraud risks.

Each of the 20 executive branch departments hopes to receive an unqualified opinion. That means that the Legislative Auditor has no reservations as to the accuracy and authenticity of the information contained in its report.

If DOA, however, is attempting, for whatever reason, to screen data or conceal file document contents requested by the Legislative Auditor, the issuance of a qualified opinion, meaning the auditor conducting the examination is not willing to vouch for the accuracy of the report because of the absence or unavailability of certain records, would likely be issued in its stead. Thus, the Legislature itself would be thwarted in its oversight role of all state agencies, an untenable position in which the Legislature most likely would not like to find itself.

Normally, when state auditors enter an agency, such as the Office of Risk Management (ORM), for example, they compile a list of documents (lawsuits, in the case of ORM) and make specific requests for each file as the auditor moves from one to another. In other agencies, the records auditors may wish to examine could be travel documents, payment receipts, attendance records, equipment inventories, university scholarship and tuition payments or athletic program expenditures, to name but a few.

Full compliance with either email directive could unnecessarily slow the process of either agency’s performance of their mandated duties by forcing their personnel to make formal requests each time they wish to review a file or document and then to wait until DOA decides to comply.

LouisianaVoice typically must wait weeks for even an acknowledgement of our requests even though the Public Records Act of Louisiana (R.S. 44:1 et seq.) clearly says that the custodian of the record requested must comply immediately or, in cases when a file is in use or otherwise unavailable, respond immediately in writing as to when the record will be available within three working days.

Legislative Auditor Daryl Purpera, when contacted by LouisianaVoice, said he was unaware of the memorandum from DOA.

“That’s going to keep ‘em pretty busy up there because we’re in every agency in the state conducting our audits,” he said.

He said he has never encountered any major problems with DOA and that his auditors were almost always able to obtain requested documents “except in cases of deliberative process, a phrase they’ve used from time to time.”

Deliberative process comes into play when actions on matters are pending in the governor’s office and the governor wishes to keep details confidential until decisions are made but the Jindal administration has arbitrarily expanded the definition to other agencies as well.

Purpera’s predecessor, Dan Kyle, experienced problems obtaining records from the departments of Insurance and Economic Development because of the sensitivity of certain records claimed by the agencies.

Purpera expressed some bewilderment as to the motives of DOA in issuing the memorandum. “I really don’t know why they would do that,” he said.

Legislative Fiscal Officer John Carpenter was not available for comment.

One possible motive behind the latest dictates from DOA could be that the administration wants sufficient time to review any potentially damaging documents and to take whatever steps necessary to deny unfettered access to records in order to conceal or delay their release under the deliberative process clause. Another possibility, far more unlikely (we hope) would be to give the administration an opportunity to destroy embarrassing documents.

If one thinks that would be an extreme measure even by this administration’s standards, consider this: There is a curious but seemingly unrelated message written on a whiteboard in one DOA office which directs employees: “Do not ask about the law, do not research the law.” But as an apparent disclaimer, the message also cautions that “ignorance of the law is not a defense.”

Curious indeed.

All of which, of course, only echoes the words of an administration consultant who told DOA employees a couple of years back: “Don’t let the law stand in the way” of the administration’s objectives.

History, apparently, really does repeat itself. Richard Nixon once said, when David Frost asked about the legality of the president’s actions, “Well, when the president does it, that means that it is not illegal.”

All that’s missing now is a tape with an 18½-minute gap.